Response Letter Screen
Responding to a Permit Application
Sending a Recording Email to Applicant Team
The Response Letter screen displays the response cover letter and list of Review Comments. The standard application header information also displays.
The Response Letter screen is used by Responders to assign an approver and to post a response when a permit or supplement is not issued. Responders with authorizer rights use this screen to generate a permit or supplement. Responders without Authorizer rights use this screen to send the application to authorizers in the district listed on the application.
Note: Responder must complete the Cover Letter before users can access the Response Letter.
Approvers can use the screen to approve or return the response using one of three options:
· Approve Response - The Response Status is set to Response Approved and the Approver's Response Status is set to Response Approved.
· Approval Returned - The Response Status is set to Response Returned and the Approver's Response Status is set to Response Returned.
· Assign Next Approver - The Response Status is set to Next Approver Assigned. The Review Team screen displays to enable the selection of the next Approver. After the next Approver is selected, the Approver's Response Status is set to Next Approver Assigned.
A PDF is generated from the Response Letter and attached to the email notification. This document is attached to the email notice. It is generated when the Response Letter page displays.
Note: The Response Letter is also attached to the Recording Notice email to the Applicant Team.
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