Creating a Local Government Profile (PennDOT)

Local Government Partner Defined

Local Government Partner Roles

Local Government Partner Profiles

 

Although Local Government Partners (LGP) are encouraged to create their own profiles, any EPS PennDOT user (except those with view-only access) can create a profile for an LGP under the following conditions:

·        The LGP has a Business Partner ID (BPID).

·        The BPID has at least one user with the LGP system role.

·        There is not already a profile set up for the BPID.

To Create a Profile for a Local Government

1.      Click on the Local Govt option on the green EPS tool bar and then click on LGP Portal. The Local Government Partner Portal page is displayed.

2.      Click on the Create LGP Profile link to access the Create Local Government Partner Profile page.

3.      Click on the BPID looking glass icon. The Common Selection - BPID page will display.

4.      Select the Business Partner for which you are creating a profile.

5.      Click on the OK Button. You will return to the Create Profile page.

6.      If you selected the BPID for a County Planning Commission, you will need to select at least one County to define the jurisdiction for the County Planning Commission. If you selected the BPID for a Municipality, you will need to select a County and at least one Municipality to define the jurisdiction of the Municipality.

7.      Click on Save & Next to access the Edit Notifications tab.

The Notifications Tab

Here, you can identify who in the organization will be notified for what.

8.      On the Notifications tab, under the For Application Type section, select which type(s) of application(s) about which the organization should be notified. Doing so will enable the remaining sections on the page.

9.      Under the Send Notification by Email When section, choose when the organization should be emailed - when PennDOT receives applications and/or when PennDOT responds to an application.

10.  Under the Driveway section, select for which types of driveway applications the organization should be notified.

11.  Under the Miscellaneous section, select for which types of Miscellaneous applications the organization should be notified.

12.  The Contact Information for Notifications section allows you to select who should receive the notifications. Click on the Add button to select the appropriate individuals.

13.  To add more names, you can click on the Add button again. To remove a name, click on the Delete link beside the name to be removed.

14.  Click on Save & Next. The Edit Documentation page will be displayed.

The Documentation Tab

Here, you can request to review driveway applications within the organization's jurisdiction. For the application types selected here, the applicant will be informed that their application must be accompanied by evidence which indicates the location and type of access being requested has been reviewed by your organization. PennDOT will consider any comments or recommendations resulting from this review prior to approving the access permit.

15.  In the upper section of the page, click on the type(s) of driveway applications (High Volume, Medium Volume, etc.) for which the organization requires documentation.

16.  In the Contact Information for Documentation section of the page, use the Add button to list the names and contact information of the individuals to be provided to the applicant for the type(s) of applications selected.

17.  To add more names, you can click on the Add button again. To remove a name, click on the Delete link beside the name to be removed.

18.  Click on Save or Save & Exit.

About Contacts

When adding Notification and/or Documentation contacts, here are some points to remember:

·        Notification contacts are separate from Documentation contacts. The same people can be selected for both, or not.

·        If the same person is to be used as both a Notification contact and a Documentation contact, that person must be added on both tabs.

·        Only those individuals within your BPID with the role of LGP Partner will be available for selection.

·        If the information (e-mail address, phone number, name) associated with a contact is incorrect, it can be corrected only through ECMS. Your EPS Security Administrator can update the information.