Adding Permit Conditions
The PennDOT Reviewer sometimes identifies special requirements that applicants must meet in order to do work. When permits are issued, these requirements are called Permit Conditions. Conditions print on the permit, and sometimes include special information such as phone numbers for PennDOT contacts that must be made. As an example, permit condition code 300 reads: Contact district permit office at least three work days prior to start of work at [phone number].
Permit condition text is stored in the system for use when preparing a permit. This standard text, stored by code number, can be modified as needed on individual applications. Free-form text codes are also available.
Level 1 Reviewers can include or exclude permit conditions added by level 2 level 3, level 4 and level 5 reviewers. Level 2 reviewers can include or exclude permit conditions added by level 3, level 4 and level 5 reviewers, and so forth.
Note: Excluding a condition added by someone a user has assigned as a reviewer, removes it from consideration by the Responder for inclusion in the Permit response. However, it does not remove it from the list of selected conditions a specific reviewer added.
Adding Permit Conditions
To add permit conditions:
1. Click Work Queue to locate applications assigned to you. Click the application number to open its Application Information screen.
2. Click Permit Conditions. The Permit Conditions screen appears.
3. Click Edit. The Permit Conditions Selection screen lists all standard permit conditions. Selected Records appear at the top. The Available Records list contains permit condition codes that have not been used for this application.
4. Click the check box before one or more conditions in the Available Records.
5. Click Apply to move the records to the Selected Records list.
6. To remove a Selected Record, click its check box and click Apply to return it to the Available Records list.
7. After selecting all conditions, click OK. The Permit Conditions screen lists all conditions selected on the previous screen.
8. Click Save to save the current permit conditions.
9. After saving, you can edit the text. Click the Condition Code. The editing window appears.
10. Edit the text as needed for the current application. Complete blank spaces (phone numbers, names, etc.).
11. Click Save & Exit to return to the Permit Conditions screen. Note that the Changed column displays Yes to indicate that you made changes to the standard text.
12. Continue adding or editing permit conditions as needed.
13. Click Save & Exit to return to the Application Information screen.
Including and Excluding Conditions
To include or exclude response conditions added by other reviewers:
1. Click Work Queue to locate applications assigned to you. Click the application number to open its Application Information screen.
2. Click Response Conditions. All permit conditions added by reviewers are listed. The default is Yes.
3. To include a condition in the final response, click its Include dropdown box. Click Yes to include it.
4. To exclude a condition from the final response, click the Include dropdown box. Click No to exclude it.
5. Continue to include and exclude conditions until the Include box is complete for all conditions listed.
6. Click Save to save the conditions. Click Save & Exit to save the conditions and return to the Application Information screen.